10 Best Construction Estimating Software

Accurate project cost estimation is crucial for construction companies to maintain profitability and secure bids in a competitive market. Inaccurate estimates can lead to budget overruns, project delays, and ultimately, financial losses. Construction estimating software provides a structured approach to cost assessment, resource allocation, and bid preparation, streamlining workflows and minimizing errors. This specialized software helps construction professionals manage the complexities of project costing, from material pricing to labor rates and equipment expenses.

This article presents a curated list of ten top construction estimating software solutions available in 2025, designed to enhance accuracy and efficiency in the construction industry. We will examine their core functionalities, unique features, pricing structures, and ideal use cases. By comparing these platforms, construction businesses can make informed decisions to select the software that best aligns with their specific project requirements and operational goals.

Why is Construction Estimating Software Needed?

The construction industry faces numerous challenges related to cost management and project profitability. Without specialized tools, estimators often rely on manual methods, leading to inefficiencies and inaccuracies.

• Inaccurate Cost Projections: Manual estimation is prone to errors, leading to incorrect cost projections and potential budget overruns. This impacts project profitability and client satisfaction.

• Time-Consuming Process: Traditional methods are labor-intensive, requiring significant time and resources to compile estimates. This delays bid submissions and project starts.

• Lack of Real-Time Data: Without access to up-to-date pricing and market data, estimators struggle to create competitive and accurate bids. This can result in lost opportunities or underbidding.

• Inefficient Collaboration: Manual processes hinder collaboration among team members, making it difficult to share information and track changes. This leads to miscommunication and errors.

• Difficulty Managing Complexity: Large-scale construction projects involve numerous variables and intricate details, making manual estimation exceedingly complex and error-prone.

Construction estimating software addresses these challenges by providing automated tools, real-time data, and collaborative features. This leads to more accurate bids, reduced costs, and improved project outcomes.

Key Features to Look For

Selecting the right construction estimating software involves evaluating several key features that can significantly impact the efficiency and accuracy of the estimation process.

Cost Database Management: A comprehensive and regularly updated cost database is essential for accurate estimates. It should include current pricing for materials, labor, equipment, and subcontractors, allowing estimators to quickly access and incorporate relevant costs into their bids.

Bid Management Tools: Effective bid management capabilities streamline the bidding process. Features such as bid leveling, subcontractor quote management, and bid comparison tools help estimators analyze and select the most competitive offers.

Reporting and Analytics: Robust reporting and analytics features provide insights into project costs, profitability, and resource utilization. These tools enable users to track key performance indicators (KPIs) and identify areas for improvement.

Integration Capabilities: The ability to integrate with other construction management software, such as accounting, project management, and CRM systems, is crucial for data consistency and streamlined workflows. Seamless integration eliminates data silos and improves overall efficiency.

Mobile Accessibility: Mobile accessibility allows estimators to create and manage estimates from the field. This ensures that they have access to the latest project information and can make informed decisions on the go, improving responsiveness and productivity.

Benefits

Implementing construction estimating software offers numerous advantages that can significantly improve project outcomes and business performance.

Improved Accuracy: Automated calculations and real-time data updates minimize errors, leading to more accurate cost projections and reduced budget overruns. This enhances project profitability and client satisfaction.

Increased Efficiency: Streamlined workflows and automated processes reduce the time required to create estimates, allowing estimators to focus on more strategic tasks. This accelerates bid submissions and project starts.

Better Cost Control: Enhanced visibility into project costs and resource utilization enables better cost control and informed decision-making. This helps contractors stay within budget and maximize profits.

Enhanced Collaboration: Collaborative features facilitate communication and information sharing among team members, improving coordination and reducing errors. This leads to smoother project execution and better outcomes.

Competitive Bidding: Access to up-to-date pricing and market data enables contractors to create more competitive bids, increasing their chances of winning projects. This drives business growth and market share.

What Is the Best Construction Estimating Software?

ProEst – Best for Cloud-Based Estimating

ProEst is a cloud-based construction estimating software known for its ease of use and comprehensive feature set. It caters to general contractors, subcontractors, and construction managers seeking a centralized platform for managing their estimation processes. ProEst’s strength lies in its ability to handle complex projects with a user-friendly interface and robust data management capabilities.

ProEst offers a wide range of functionalities, including a customizable cost database, automated takeoff tools, and bid management features. The software allows users to create detailed estimates, track project costs, and generate comprehensive reports. Its cloud-based architecture ensures that all team members have access to the latest project information, regardless of their location. Implementation is straightforward, with training and support resources available to help users get started quickly.

Additional features include integration with popular accounting and project management systems, such as QuickBooks and Microsoft Project. ProEst’s intuitive interface and advanced functionality enhance workflow efficiency and improve collaboration among team members. The software also offers advanced features like visual estimating and 3D takeoff, providing a more immersive and accurate estimation experience.

Compared to PlanSwift, which focuses heavily on takeoff capabilities, ProEst provides a more balanced approach with a broader range of features. While AccuBid is known for its detailed cost breakdown, ProEst offers a more user-friendly interface and better cloud-based accessibility.

Key Features:

• Cloud-based accessibility for remote collaboration
• Customizable cost database for accurate pricing
• Automated takeoff tools for efficient quantity surveying
• Bid management features for streamlined bid submissions
• Integration with accounting and project management systems

Pricing:

Starting at $350/month

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: General contractors and subcontractors seeking a user-friendly, cloud-based estimating solution.

PlanSwift – Best for Digital Takeoff

PlanSwift is a construction estimating software primarily recognized for its powerful digital takeoff capabilities. It is designed for contractors and estimators who need to quickly and accurately measure quantities from digital plans and blueprints. PlanSwift excels in simplifying the takeoff process, making it an ideal solution for projects of all sizes.

PlanSwift enables users to perform digital takeoffs directly from PDF, DWG, and other digital file formats. The software includes features like automated area calculations, linear measurements, and count tools, significantly reducing the time and effort required for manual takeoff. Its intuitive interface allows users to easily navigate plans and create detailed quantity reports. The software also supports integration with various cost databases and estimating systems.

In addition to its takeoff capabilities, PlanSwift offers features for bid management, reporting, and collaboration. Users can create custom assemblies, generate detailed cost breakdowns, and track project progress. The software also supports integration with other construction management tools, such as QuickBooks and Excel. Its flexible pricing options make it accessible to businesses of all sizes.

Unlike ProEst, which offers a broader range of estimating features, PlanSwift specializes in digital takeoff. While AccuBid provides detailed cost analysis, PlanSwift is more focused on simplifying and accelerating the takeoff process.

Key Features:

• Digital takeoff from PDF, DWG, and other file formats
• Automated area calculations and linear measurements
• Customizable assemblies for accurate cost breakdowns
• Bid management features for streamlined bid submissions
• Integration with cost databases and accounting systems

Pricing:

Starting at $1,595 (one-time license)

Free plan: 14-day free trial

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Contractors and estimators who require advanced digital takeoff capabilities.

AccuBid – Best for Detailed Cost Breakdown

AccuBid is a construction estimating software known for its detailed cost breakdown and comprehensive analysis capabilities. It is designed for contractors who need to create accurate and thorough estimates for complex projects. AccuBid provides a robust platform for managing project costs, tracking labor rates, and analyzing material pricing.

AccuBid offers a wide range of features, including a customizable cost database, automated takeoff tools, and bid management functionalities. The software allows users to create detailed cost breakdowns, track project expenses, and generate comprehensive reports. Its strength lies in its ability to handle complex projects with numerous variables and intricate details. The software also supports integration with various accounting and project management systems.

Additional features include the ability to create custom formulas for calculating costs, track labor productivity, and manage subcontractor quotes. AccuBid’s advanced reporting capabilities provide insights into project profitability and resource utilization. The software also offers features for risk management and contingency planning.

Compared to PlanSwift, which focuses on digital takeoff, AccuBid provides a more comprehensive approach to cost estimation. While ProEst offers a user-friendly interface, AccuBid excels in its ability to handle complex projects with detailed cost breakdowns.

Key Features:

• Customizable cost database for accurate pricing
• Automated takeoff tools for efficient quantity surveying
• Detailed cost breakdown for comprehensive analysis
• Bid management features for streamlined bid submissions
• Integration with accounting and project management systems

Pricing:

Starting at $2,500 (one-time license)

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Contractors who require detailed cost breakdowns and comprehensive analysis capabilities.

Sage Estimating – Best for Large Enterprises

Sage Estimating is a comprehensive construction estimating software designed for large enterprises and established construction firms. It offers a robust set of features for managing complex projects, tracking costs, and generating detailed reports. Sage Estimating is known for its scalability, integration capabilities, and ability to handle large volumes of data.

Sage Estimating provides a wide range of functionalities, including a customizable cost database, automated takeoff tools, and bid management features. The software allows users to create detailed estimates, track project costs, and generate comprehensive reports. Its strength lies in its ability to handle complex projects with numerous variables and intricate details. The software also supports integration with various accounting and project management systems, including Sage 100 Contractor and Sage 300 Construction and Real Estate.

Additional features include the ability to create custom formulas for calculating costs, track labor productivity, and manage subcontractor quotes. Sage Estimating’s advanced reporting capabilities provide insights into project profitability and resource utilization. The software also offers features for risk management and contingency planning.

Compared to ProEst, which is more suitable for small to medium-sized businesses, Sage Estimating is designed for large enterprises. While PlanSwift focuses on digital takeoff, Sage Estimating offers a more comprehensive approach to cost estimation and project management.

Key Features:

• Customizable cost database for accurate pricing
• Automated takeoff tools for efficient quantity surveying
• Detailed cost breakdown for comprehensive analysis
• Bid management features for streamlined bid submissions
• Integration with Sage accounting and project management systems

Pricing:

Starting at $3,000 (one-time license)

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Large enterprises and established construction firms requiring a scalable and comprehensive estimating solution.

Buildxact – Best for Residential Construction

Buildxact is a construction estimating and job management software designed specifically for residential builders and contractors. It offers a user-friendly interface and a comprehensive set of features for managing all aspects of residential construction projects, from initial estimate to final invoice. Buildxact is known for its ease of use, affordability, and focus on the unique needs of residential construction businesses.

Buildxact provides a wide range of functionalities, including estimating, quoting, job costing, and invoicing. The software allows users to create detailed estimates, track project expenses, and manage subcontractor communication. Its strength lies in its ability to simplify the complex processes involved in residential construction projects. The software also supports integration with popular accounting systems, such as QuickBooks and Xero.

Additional features include the ability to create custom templates for common residential construction projects, track material orders, and manage change orders. Buildxact’s mobile app allows users to access project information and update job progress from the field. The software also offers features for customer relationship management (CRM) and lead tracking.

Compared to Sage Estimating, which is designed for large enterprises, Buildxact is tailored for residential builders and contractors. While AccuBid provides detailed cost breakdowns, Buildxact focuses on simplifying the entire job management process for residential projects.

Key Features:

• Estimating, quoting, job costing, and invoicing
• Customizable templates for residential construction projects
• Mobile app for accessing project information from the field
• Integration with QuickBooks and Xero accounting systems
• Customer relationship management (CRM) and lead tracking

Pricing:

Starting at $149/month

Free plan: 14-day free trial

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Residential builders and contractors seeking an easy-to-use and affordable estimating and job management solution.

Stack – Best for Collaboration

Stack is a cloud-based construction estimating software designed to improve collaboration and streamline the preconstruction process. It offers a range of features for takeoff, estimating, and bid management, all within a centralized platform. Stack is known for its user-friendly interface, collaborative tools, and ability to integrate with other construction management systems.

Stack provides a wide range of functionalities, including digital takeoff, cost estimating, and bid management. The software allows users to perform takeoffs directly from digital plans, create detailed estimates, and manage subcontractor bids. Its strength lies in its collaborative features, which enable team members to work together in real-time on the same project. The software also supports integration with popular accounting and project management systems.

Additional features include the ability to create custom assemblies, track project expenses, and generate comprehensive reports. Stack’s cloud-based architecture ensures that all team members have access to the latest project information, regardless of their location. The software also offers advanced features like visual estimating and 3D takeoff.

Compared to PlanSwift, which focuses on digital takeoff, Stack provides a more comprehensive approach to preconstruction management. While ProEst offers a broader range of estimating features, Stack excels in its collaborative capabilities.

Key Features:

• Cloud-based platform for remote collaboration
• Digital takeoff from PDF, DWG, and other file formats
• Cost estimating and bid management features
• Customizable assemblies for accurate cost breakdowns
• Integration with accounting and project management systems

Pricing:

Starting at $199/month

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Construction teams seeking a collaborative and streamlined preconstruction management solution.

QuoteSoft – Best for MEP Estimating

QuoteSoft is a construction estimating software specializing in mechanical, electrical, and plumbing (MEP) trades. It offers a comprehensive set of features for managing complex MEP projects, tracking costs, and generating detailed reports. QuoteSoft is known for its industry-specific tools, accurate pricing data, and ability to handle large volumes of data.

QuoteSoft provides a wide range of functionalities, including estimating, takeoff, and bid management. The software allows users to create detailed estimates, track project expenses, and manage subcontractor communication. Its strength lies in its industry-specific tools and accurate pricing data for MEP trades. The software also supports integration with various accounting and project management systems.

Additional features include the ability to create custom formulas for calculating costs, track labor productivity, and manage subcontractor quotes. QuoteSoft’s advanced reporting capabilities provide insights into project profitability and resource utilization. The software also offers features for risk management and contingency planning.

Compared to general estimating software like ProEst, QuoteSoft is tailored specifically for MEP contractors. While AccuBid provides detailed cost breakdowns, QuoteSoft offers industry-specific tools and pricing data for MEP trades.

Key Features:

• Estimating, takeoff, and bid management for MEP trades
• Industry-specific tools and accurate pricing data
• Customizable formulas for calculating costs
• Integration with accounting and project management systems
• Advanced reporting capabilities for MEP projects

Pricing:

Starting at $2,000 (one-time license)

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Mechanical, electrical, and plumbing (MEP) contractors seeking an industry-specific estimating solution.

Contractor Foreman – Best for Small Businesses

Contractor Foreman is a construction management software designed for small to medium-sized construction businesses. It offers a comprehensive set of features for managing all aspects of construction projects, from estimating to invoicing. Contractor Foreman is known for its affordability, ease of use, and ability to streamline workflows for small construction businesses.

Contractor Foreman provides a wide range of functionalities, including estimating, scheduling, project management, and invoicing. The software allows users to create detailed estimates, track project expenses, and manage subcontractor communication. Its strength lies in its ability to simplify the complex processes involved in construction projects. The software also supports integration with popular accounting systems, such as QuickBooks.

Additional features include the ability to create custom templates for common construction projects, track material orders, and manage change orders. Contractor Foreman’s mobile app allows users to access project information and update job progress from the field. The software also offers features for customer relationship management (CRM) and lead tracking.

Compared to Sage Estimating, which is designed for large enterprises, Contractor Foreman is tailored for small to medium-sized businesses. While AccuBid provides detailed cost breakdowns, Contractor Foreman focuses on simplifying the entire job management process for smaller projects.

Key Features:

• Estimating, scheduling, project management, and invoicing
• Customizable templates for construction projects
• Mobile app for accessing project information from the field
• Integration with QuickBooks accounting system
• Customer relationship management (CRM) and lead tracking

Pricing:

Starting at $49/month

Free plan: 30-day free trial

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Small to medium-sized construction businesses seeking an affordable and easy-to-use construction management solution.

eTakeoff Dimension – Best for 2D Takeoff

eTakeoff Dimension is a construction estimating software specializing in 2D takeoff. It is designed for contractors and estimators who need to quickly and accurately measure quantities from 2D plans and blueprints. eTakeoff Dimension excels in simplifying the takeoff process, making it an ideal solution for projects of all sizes.

eTakeoff Dimension enables users to perform digital takeoffs directly from PDF, TIF, and other 2D file formats. The software includes features like automated area calculations, linear measurements, and count tools, significantly reducing the time and effort required for manual takeoff. Its intuitive interface allows users to easily navigate plans and create detailed quantity reports. The software also supports integration with various cost databases and estimating systems.

In addition to its takeoff capabilities, eTakeoff Dimension offers features for bid management, reporting, and collaboration. Users can create custom assemblies, generate detailed cost breakdowns, and track project progress. The software also supports integration with other construction management tools, such as QuickBooks and Excel. Its flexible pricing options make it accessible to businesses of all sizes.

Unlike ProEst, which offers a broader range of estimating features, eTakeoff Dimension specializes in 2D digital takeoff. While AccuBid provides detailed cost analysis, eTakeoff Dimension is more focused on simplifying and accelerating the 2D takeoff process.

Key Features:

• 2D digital takeoff from PDF, TIF, and other file formats
• Automated area calculations and linear measurements
• Customizable assemblies for accurate cost breakdowns
• Bid management features for streamlined bid submissions
• Integration with cost databases and accounting systems

Pricing:

Starting at $1,295 (one-time license)

Free plan: 15-day free trial

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: Contractors and estimators who require advanced 2D digital takeoff capabilities.

FastEST – Best for HVAC and Plumbing

FastEST is a construction estimating software specifically designed for HVAC (heating, ventilation, and air conditioning) and plumbing contractors. It provides a comprehensive set of tools for creating accurate estimates, managing project costs, and streamlining the bidding process. FastEST is known for its industry-specific features, user-friendly interface, and ability to integrate with other construction management systems.

FastEST offers a range of functionalities including takeoff, estimating, and bid management. The software allows users to perform takeoffs directly from digital plans, create detailed estimates, and manage subcontractor bids. Its strength lies in its industry-specific features tailored for HVAC and plumbing projects. The software also supports integration with popular accounting and project management systems.

Additional features include customizable cost databases, automated pricing updates, and detailed reporting capabilities. FastEST also provides tools for managing labor costs, tracking material prices, and generating accurate bid proposals.

Compared to general estimating software like ProEst, FastEST is specifically designed for HVAC and plumbing contractors. While QuoteSoft also caters to MEP trades, FastEST distinguishes itself with a more focused approach on HVAC and plumbing, offering specialized tools and features for these specific areas.

Key Features:

• Industry-specific takeoff and estimating tools for HVAC and plumbing
• Customizable cost databases with automated pricing updates
• Bid management features for streamlined bid submissions
• Integration with accounting and project management systems
• Detailed reporting capabilities for project cost analysis

Pricing:

Starting at $1,895 (one-time license)

Free plan: Not available

Premium: Contact for custom pricing

Enterprise: Custom pricing

Best For: HVAC and plumbing contractors seeking an industry-specific estimating solution.

Construction Estimating Software Comparison

Here’s a side-by-side comparison of the top solutions.

How to Choose the Right Construction Estimating Software

Selecting the appropriate construction estimating software requires careful consideration of several factors to ensure that the chosen solution aligns with your specific needs and objectives.

Assess Your Specific Needs: Begin by identifying your specific estimating requirements. Consider the types of projects you typically handle, the level of detail required in your estimates, and the number of users who will need access to the software.

Evaluate Integration Requirements: Determine whether the software needs to integrate with your existing accounting, project management, or CRM systems. Seamless integration can streamline workflows and improve data consistency.

Consider User Experience: Choose a software with an intuitive and user-friendly interface. A software that is easy to learn and use will improve adoption rates and minimize training costs.

Check Scalability Options: Ensure that the software can scale with your business as it grows. Consider whether the software can handle increasing volumes of data and accommodate additional users.

Review Pricing Models: Compare the pricing models of different software vendors. Consider factors such as subscription fees, one-time license costs, and additional charges for features or support.

Test with Free Trials: Take advantage of free trials or demos to test the software before making a purchase. This will allow you to evaluate its features, usability, and performance in a real-world setting.

Read Reviews & Case Studies: Research online reviews and case studies to gain insights into the experiences of other users. This can provide valuable information about the software’s strengths, weaknesses, and overall value.

Construction Estimating Software Best Practices

To maximize the benefits of construction estimating software, it’s essential to follow best practices that ensure accurate, efficient, and consistent results.

Start with Clear Requirements: Define your project scope, specifications, and assumptions before beginning the estimation process. This will help ensure that your estimates are accurate and comprehensive.

Involve Key Stakeholders Early: Include project managers, subcontractors, and other key stakeholders in the estimation process. This will help ensure that all relevant factors are considered and that the final estimate is realistic and achievable.

Plan for Proper Training: Provide adequate training to all users of the software. This will help ensure that they understand how to use the software effectively and can generate accurate and reliable estimates.

Monitor Adoption Metrics: Track key metrics such as the number of estimates created, the time required to create estimates, and the accuracy of estimates. This will help you identify areas for improvement and optimize your estimation process.

Leverage Automation Features: Utilize the software’s automation features to streamline repetitive tasks and reduce the risk of errors. This can significantly improve efficiency and accuracy.

Maintain Data Quality: Regularly update your cost database with the latest pricing information and market data. This will help ensure that your estimates are based on accurate and up-to-date information.

Schedule Regular Reviews: Periodically review your estimation process and software settings to ensure that they are aligned with your current needs and objectives. This will help you identify areas for improvement and optimize your estimation process.

Making Your Software Choice

Selecting the right construction estimating software is a critical decision that can significantly impact your project outcomes and business performance. ProEst stands out as a user-friendly, cloud-based option, while PlanSwift excels in digital takeoff capabilities. By carefully evaluating your specific needs and considering the features, pricing, and benefits of each solution, you can choose the software that best aligns with your goals.

Ultimately, the most effective construction estimating software is the one that empowers your team to create accurate, competitive bids and manage project costs effectively. Embrace the power of technology to enhance your estimation process and drive success in the construction industry.

Frequently Asked Questions

What is construction estimating software?

Construction estimating software is a specialized tool designed to assist construction professionals in accurately predicting project costs. It automates calculations, manages cost databases, and streamlines the bidding process.

How does construction estimating software improve accuracy?

By automating calculations and providing access to up-to-date cost databases, construction estimating software minimizes errors and ensures more accurate cost projections compared to manual methods. This leads to reduced budget overruns and improved project profitability.

Can construction estimating software integrate with other systems?

Yes, many construction estimating software solutions offer integration with other construction management systems such as accounting software (e.g., QuickBooks, Xero), project management tools, and CRM systems, streamlining data flow and improving overall efficiency.

What are the key features to look for in construction estimating software?

Essential features include a customizable cost database, automated takeoff tools, bid management capabilities, reporting and analytics, integration options, and mobile accessibility, all of which contribute to a more efficient and accurate estimation process.

Is cloud-based construction estimating software better than on-premise?

Cloud-based software offers advantages such as remote accessibility, real-time collaboration, and automatic updates, while on-premise solutions provide greater control over data and security. The best choice depends on your specific needs and preferences.

How much does construction estimating software cost?

Pricing varies depending on the software’s features, complexity, and deployment model. Some solutions offer subscription-based pricing, while others have one-time license fees. Free trials are often available to test the software before committing to a purchase.