How to Copy Files to Remote Desktop: Step-by-Step

It’s quite easy to transfer files between computers on the network, all you have to do is select the folder to be shared and other users can find and connect to that folder and the files inside. If you use the Remote Desktop Connection feature in Windows you can even gain control of the remote computer, find your shared folder from it, and then transfer files between the two computers as required.

Windows Remote Desktop actually has a feature built in that allows you to share any of the local drives on the host computer with the remote computer without having to manually share specific folders or drives. This is far easier and can be more secure because folders are not being shared permanently but only for the life of the Remote Desktop session.

Here we show you how to setup your Remote Desktop session to share some or all of your local drives.

1. You can start the Remote Desktop Connection from Start > All Programs > Accessories > Remote Desktop Connection or run Mstsc.exe from the Run dialog or Search box. The window will show the current connection in the computer box or you can select a previous session from the drop down.

2. Click the Show options button at the bottom left.

RDC more options

3. This will display the connection preferences, click on the Local Resources tab. Look near the bottom in the section “Local devices and resources” and click the More button.

4. An entry called Drives will be in the list, if you tick that all drives will be mapped to the Remote Desktop and shared. If you only want to share specific drives which is safer, click the + to the left and expand the drives list, then you can specifically tick which drives that need to be shared, including ROM drives and USB flash drives the haven’t been inserted yet (Drives that I plug in later). Click OK when you’re done.

RDC drives list

5. Upon trying to connect you will be asked if you trust the remote connection and clicking Show Details will show that it’s trying to share your drives. If you’re happy then tick the box to not be asked again and press Connect.

remote connection trust window

After a successful connection go to Computer or This PC on the remote computer and under Other you should see the shared drives. Now you can start transferring files to and from your remote computer

connected mapped rdc drives

Another option for transferring files in the Remote Desktop session is by using the Windows Clipboard so you can right click and Copy the file on the host computer and then right click and select Paste inside the Remote Desktop. This works just the same as if you are copying and pasting inside your own computer and obviously also works on text.

enable rdc clipboard

The option to use the Clipboard should be enabled by default but you can turn it off and on from the Local Resources tab in step 3.

Fastest Way to Transfer Files to a Remote Desktop Computer

As there is a copy and paste function from the host machine to the Remote Desktop and the option to use the mapped drives to transfer files, which one is the quickest? If you add a standard shared folder which may already be set up between the computers, there are three ways to get the files transferred over the network to the remote machine.

As a simple test we decided to see which copy method was fastest to copy a selection of files and folders from one computer to the other using the three methods above. Here’s what we copied:

Copy Test 1: An ISO image 1.36GB in size
Copy Test 2: 3,427 files and 371 folders totalling 1.46GB of data

copy to remote desktop

The test was run using a 10/100 network and both computers were running Windows 7.

Copy Test 1 (ISO Image) Min:sec

Copy and Paste (Host > RDC) 02:32
Mapped Drive From RDC 02:10
Standard Shared Folder 02:04

Copy Test 2 (Multiple Files) Min:sec

Copy and Paste (Host > RDC) 38:18
Mapped Drive From RDC 02:16
Standard Shared Folder 02:31

In test 1 you can see that the mapped drive and shared folder are quite close together, but copying from the host machine and then pasting into the Remote Desktop is around 20 seconds slower. It’s not much but would increase the larger the file used.

The results for test 2 aren’t a mistake as we ran it 2 or 3 times with the same outcome. To right click and copy from the host and paste into the Remote Desktop really did take nearly 40 minutes while the others completed in under 3. There is clearly a huge amount of overhead with copy and paste when using Remote Desktop and you should try not to use it for transferring more than a few files or a few dozen Megabytes at a time. Using one of the other methods will really help speed transfers up.

30 Comments - Write a Comment

  1. jayant sharma 3 years ago
  2. Sarah 3 years ago
  3. Blueblood 5 years ago
  4. Alan8 5 years ago
  5. anshul 5 years ago
  6. Prarthna Pancholi 6 years ago
  7. Harjinder Singh 7 years ago
  8. Nanddy 7 years ago
  9. vazgaming 8 years ago
  10. ravi 9 years ago
  11. aarthi 12 years ago
  12. pattana 12 years ago
  13. Len 12 years ago
  14. DINA 12 years ago
  15. rob 12 years ago
  16. canro 12 years ago
  17. George 14 years ago
  18. Nemanja 14 years ago
  19. Erick 14 years ago
  20. John 14 years ago
  21. Yogesh 14 years ago
  22. rozai 14 years ago
  23. pols 15 years ago
  24. Firas 15 years ago
  25. Calz 15 years ago
  26. maria 15 years ago
  27. Rohit 15 years ago
  28. Mahdi 15 years ago
  29. Raitokun 15 years ago
  30. manoj 15 years ago

Leave a Reply

Your email address will not be published. Required fields are marked *

Note: Your comment is subject to approval. Read our Terms of Use. If you are seeking additional information on this article, please contact us directly.